Achieve ISO 45001 certification -- occupational health & safety management
Map every clause of ISO 45001:2018 to your OH&S management system. Risk assessments, incident reporting, safety observations, permit to work, training matrices, and audit scheduling -- all in one platform.
No credit card required · No long-term contract · UK-based support · Live in 4 weeks
What is ISO 45001?
ISO 45001:2018 is the international standard for occupational health and safety management systems. It replaced OHSAS 18001 in March 2021 and provides a framework for organisations to proactively prevent work-related injury, ill health, and fatalities. The standard places particular emphasis on worker participation and consultation at every level.
Built on the Annex SL high-level structure shared with ISO 9001 and ISO 14001, the standard follows a Plan-Do-Check-Act cycle and requires organisations to identify OH&S hazards, assess risks and opportunities, establish controls, and drive continual improvement. Certification is awarded by UKAS-accredited bodies following successful Stage 1 and Stage 2 audits.
Key Facts
- Current version
- ISO 45001:2018
- Replaces
- OHSAS 18001 (withdrawn March 2021)
- Audit cycle
- Annual surveillance + 3-year recertification
- Key clauses
- 10 (OH&S Context, Worker Participation, Planning, Support, Operation, Performance Evaluation, Improvement)
How Q-Hub maps to ISO 45001 requirements
Be safety-audit-ready every day, not just before the assessor arrives
Hazard identification and risk assessment
Structured risk assessments with severity/likelihood matrices, hierarchy of controls, and automatic review scheduling. Every hazard documented and tracked to closure.
Near miss and incident reporting
Mobile-first reporting for incidents, near misses, and safety observations. Automatic RIDDOR classification, investigation workflows, and CAPA triggers -- all with full audit trail.
Worker consultation evidence
Demonstrate worker participation through safety observations, toolbox talk records, safety committee minutes, and suggestion tracking -- the evidence auditors specifically look for.
Operational controls that protect your people
ISO 45001 requires you to plan and control operations to eliminate hazards and reduce OH&S risks. Q-Hub provides digital permit-to-work systems, method statement management, contractor pre-qualification, and emergency preparedness plans -- all linked back to your risk assessments so controls are always proportionate to the hazard.
- Digital permit-to-work with real-time isolation tracking
- Method statements linked to risk assessments
- Contractor pre-qualification and site induction tracking
- Emergency preparedness and response plan management
Turn every incident into a safety improvement
ISO 45001 demands you investigate incidents, determine root causes, take corrective action, and verify effectiveness. Q-Hub automates the full cycle: incident reported on mobile, investigation assigned, root cause analysis completed, CAPA raised, action tracked, effectiveness verified. Near miss trends surface systemic risks before they become injuries.
- Structured incident investigation with root cause tools
- Automated CAPA assignment with escalation rules
- Near miss trend analysis and leading indicator dashboards
- RIDDOR and statutory reporting automation
Results from Q-Hub customers achieving ISO 45001 certification
ISO 45001 certification timeline with Q-Hub
OH&S gap analysis
We assess your current safety management against ISO 45001 requirements, identify gaps, and configure Q-Hub to address them.
System setup
Risk assessments, incident reporting, permit to work, training matrices, and audit schedules configured and tested.
Implementation and evidence
Your team uses Q-Hub for daily safety management. Near miss reports, safety observations, and toolbox talks build the evidence base auditors require.
Certification audit
External auditor accesses evidence directly in Q-Hub. Risk assessments, incident records, training logs, and worker consultation evidence all in one place.
ISO 45001 FAQs
What changed from OHSAS 18001 to ISO 45001?
ISO 45001 replaced OHSAS 18001 in March 2021. Key differences include the Annex SL high-level structure for easier integration with ISO 9001 and ISO 14001, stronger requirements for leadership commitment and worker participation, explicit requirements for managing risks and opportunities, and a broader view of "interested parties" beyond just employees. If you were certified to OHSAS 18001, you must have transitioned to ISO 45001 to maintain certification.
How does Q-Hub support worker consultation requirements?
ISO 45001 Clause 5.4 requires organisations to establish processes for worker consultation and participation. Q-Hub supports this through mobile safety observation submissions, anonymous near miss reporting, toolbox talk attendance records, safety committee meeting minutes with action tracking, and employee suggestion workflows. All participation is recorded and auditable, providing the evidence that certification bodies look for.
What are the risk assessment requirements under ISO 45001?
ISO 45001 Clause 6.1 requires organisations to identify hazards, assess OH&S risks and opportunities, and determine applicable legal requirements. Q-Hub provides structured risk assessment templates with severity and likelihood matrices, hierarchy of controls tracking, automatic review dates, and linkage to specific job roles and locations. Risk assessments are version-controlled and linked to incidents so you can demonstrate that assessments are reviewed when circumstances change.
How does Q-Hub handle near miss reporting?
Q-Hub makes near miss reporting as frictionless as possible with mobile-first forms, QR code scan-to-report, photo and voice note capture, and optional anonymous submission. Reports automatically trigger investigation workflows, feed into trend dashboards, and link to risk assessments for review. Organisations using Q-Hub typically see a 5-10x increase in near miss submissions, which is a leading indicator of a mature safety culture.
Can we integrate ISO 45001 with our ISO 9001 system?
Yes. Both ISO 45001 and ISO 9001 share the Annex SL high-level structure, making integration straightforward. Q-Hub manages both standards in a single platform with shared document control, audit scheduling, CAPA management, and training records. Common elements like management review and internal audit are managed once and mapped to both standards, reducing duplication and audit fatigue.
How long does ISO 45001 certification take with Q-Hub?
Most organisations achieve ISO 45001 certification within 12-16 weeks using Q-Hub, compared to 6-12 months with manual systems. The timeline depends on your starting point, the complexity of your operations, and the number of sites. Organisations transitioning from OHSAS 18001 or already certified to ISO 9001 can often move faster as the management system foundations are already in place.
Ready to protect your people and achieve ISO 45001?
See how Q-Hub maps to every clause of ISO 45001 and gets you certification-ready in weeks, not months.