Build any form in minutes. Capture data anywhere.
Design compliance forms with drag-and-drop, generate them with AI, and capture data on any device — even offline. Digital signatures, conditional logic, and automated routing keep your processes audit-ready.
Trusted by safety and compliance teams worldwide
Everything you need to digitise data capture
Six core capabilities that replace paper, spreadsheets, and disconnected tools.
Drag-and-Drop Builder
Manage drag-and-drop builder efficiently with digital tools that replace manual processes. Configurable to match your specific requirements and compliance standards.
Learn moreAI Form Generation
Manage ai form generation efficiently with digital tools that replace manual processes. Configurable to match your specific requirements and compliance standards.
Learn moreOffline Mobile Capture
Manage offline mobile capture efficiently with digital tools that replace manual processes. Configurable to match your specific requirements and compliance standards.
Learn moreConditional Logic
Manage conditional logic efficiently with digital tools that replace manual processes. Configurable to match your specific requirements and compliance standards.
Learn moreDigital Signatures
Manage digital signatures efficiently with digital tools that replace manual processes. Configurable to match your specific requirements and compliance standards.
Learn moreAutomated Routing
Manage automated routing efficiently with digital tools that replace manual processes. Configurable to match your specific requirements and compliance standards.
Learn moreFrom design to report in five steps
A streamlined workflow that eliminates manual handoffs and paper trails.
Design
Design. Build or generate your form Smart Forms guides you through each stage with automated notifications, configurable workflows, and a complete audit trail so nothing falls through the cracks.
Assign
Assign. Distribute to teams and sites Smart Forms guides you through each stage with automated notifications, configurable workflows, and a complete audit trail so nothing falls through the cracks.
Capture
Capture. Fill in on any device, online or offline Smart Forms guides you through each stage with automated notifications, configurable workflows, and a complete audit trail so nothing falls through the cracks.
Review
Review. Auto-route for approval Smart Forms guides you through each stage with automated notifications, configurable workflows, and a complete audit trail so nothing falls through the cracks.
Report
Report. Generate insights and audit packs Smart Forms guides you through each stage with automated notifications, configurable workflows, and a complete audit trail so nothing falls through the cracks.
See Smart Forms in action
Watch a 2-minute walkthrough of the form builder, mobile capture, and automated routing.
Still managing forms on paper or spreadsheets?
See how Q-Hub Smart Forms transforms your data capture workflow.
Take the product tour
Explore Smart Forms end-to-end, from building forms to extracting insights.
Schedule, conduct, and track audits with automated CAPA generation
Smart Forms vs the alternatives
See why teams switch from paper and spreadsheets to Q-Hub.
| Feature | Spreadsheets | Paper Forms | Q-Hub |
|---|---|---|---|
| Digital workflows | Manual | ✗ | ✓ |
| Real-time dashboards | ✗ | ✗ | ✓ |
| Mobile access | Limited | ✗ | ✓ |
| Automated notifications | ✗ | ✗ | ✓ |
| Complete audit trail | ✗ | ✗ | ✓ |
| Role-based permissions | Basic | ✗ | ✓ |
| Custom reporting | Manual | ✗ | ✓ |
| Multi-site support | ✗ | ✗ | ✓ |
| Integration with other tools | ✗ | ✗ | ✓ |
| ISO compliance ready | ✗ | ✗ | ✓ |
Calculate your time savings
See how many hours Smart Forms could save your team every month.
Based on 60% time reduction. Actual savings depend on current processes.
Trusted by compliance teams worldwide
“Qhub provides a visible, intuitive way to manage data and workflows, revolutionising our approach to operations”
Fowlers of Bristol (Engineers) Ltd
Operations director
“Qhub helps us to... proactively use our QMS... and increase efficiency”
Anglia Cathodic Protection Services
Business manager
“Really made a difference with providing compliance during audits – both regulatory, customer, and internal.”
Auxitrol Weston
Quality manager
“QHub has supported us in achieving a higher compliance rate.”
BMC Analysis
Technical Manager/ Quality Manage
“We can't believe how fast we were able to get it up and running.”
Cawood Group
“Managing NCRs are now so much easier”
Enviromesh
Quality manager
“Where was this 2 years ago... we're blown away”
Jaltek
Compliance manager for Jaltek
“Qhub has improved our safety management system no end, making it very efficient”
Rocal Endurance Doors
Compliance manager
“We use it for as much as possible.”
Scottish Leather Group
Compliance manager
Used across regulated industries
How Q-Hub compares to other QHSE software
Feature-by-feature comparison with leading quality, safety, and compliance platforms.
| Feature | EcoOnline | SafetyCulture | Qualio | Intelex | Ideagen | Q-Hub |
|---|---|---|---|---|---|---|
| Integrated QHSE platform | Limited | ✗ | ✗ | Limited | Limited | ✓ |
| Document control with e-signatures | ✗ | ✗ | ✓ | Limited | ✓ | ✓ |
| Audit & inspection management | Limited | ✓ | Limited | ✓ | ✓ | ✓ |
| CAPA & NCR workflows | Limited | ✗ | ✓ | ✓ | ✓ | ✓ |
| Incident reporting & RIDDOR | ✓ | ✓ | ✗ | ✓ | Limited | ✓ |
| Risk assessment builder | ✓ | Limited | ✗ | ✓ | Limited | ✓ |
| Training & competence tracking | Limited | ✗ | ✗ | Limited | ✗ | ✓ |
| Permit to work | ✗ | ✗ | ✗ | Limited | ✗ | ✓ |
| Custom form builder | Limited | ✓ | Limited | ✓ | ✓ | ✓ |
| Supplier management | ✗ | ✗ | Limited | Limited | Limited | ✓ |
| Mobile offline inspections | ✓ | ✓ | ✗ | Limited | Limited | ✓ |
| Management review module | ✗ | ✗ | ✗ | Limited | Limited | ✓ |
| ROI calculator | ✗ | ✗ | ✗ | ✗ | ✗ | ✓ |
| UK data hosting | Limited | ✗ | ✗ | ✗ | Limited | ✓ |
| UK-based support team | Limited | ✗ | ✗ | ✗ | ✓ | ✓ |
| Transparent pricing (no hidden fees) | ✗ | ✗ | ✗ | ✗ | ✗ | ✓ |
| Free 14-day trial | ✗ | ✓ | ✓ | ✗ | ✗ | ✓ |
| Live in under 4 weeks | ✗ | ✗ | ✗ | ✗ | ✗ | ✓ |
Your Data Is Safe With Us
Hover to learn about each certification and commitment.
Connects with the tools you already use
Q-Hub integrates with your existing ecosystem via REST API, webhooks, and pre-built connectors. Edit documents in your preferred tools — Q-Hub handles the rest.
Frequently Asked Questions
Go live in 4 weeks with dedicated onboarding support. Most teams build their first form on day one.
Intuitive interface designed for non-technical users. 95% adoption rate in the first month across 500+ organisations.
Upload your paper forms or PDFs and we help you digitise them. Our team handles the migration -- no data loss guaranteed.
Works even better together
Smart Forms is part of the Q-Hub integrated platform. Combine it with these modules for end-to-end compliance.
Book a personalised demo
See how Q-Hub fits your team. Our specialists will walk you through the platform, answer your questions, and show you exactly how it works for your industry.
Build Smart Forms workflows your way
Every team works differently. Q-Hub adapts to your processes with configurable forms, workflows, and dashboards. No coding required.
- Drag-and-drop form builder with conditional logic
- Custom dashboards and automated reports
- Role-based permissions and approval chains
