Build any form in minutes. Capture data anywhere.
Design compliance forms with drag-and-drop, generate them with AI, and capture data on any device -- even offline. Digital signatures, conditional logic, and automated routing keep your processes audit-ready.
No credit card required · No long-term contract · UK-based support · Live in 4 weeks
Still managing forms on paper or spreadsheets?
See how Q-Hub Smart Forms transforms your data capture workflow.
Without Q-Hub
With Q-Hub Smart Forms
14-day free trial · No credit card · Live in 4 weeks
See Smart Forms in action
Watch a 2-minute walkthrough of the form builder, mobile capture, and automated routing.
Everything you need to digitise data capture
Six core capabilities that replace paper, spreadsheets, and disconnected tools.
Drag-and-Drop Builder
Visual form designer with sections, logic fields, and reusable templates.
AI Form Generation
Describe what you need and Q-Hub generates the form structure automatically.
Offline Mobile Capture
Complete forms on any device without internet -- syncs when back online.
Conditional Logic
Show/hide fields, auto-calculate values, and branch based on responses.
Digital Signatures
Legally binding e-signatures with timestamp and audit trail.
Automated Routing
Forms automatically route to the right person for review and approval.
Take the product tour
Explore Smart Forms end-to-end, from building forms to extracting insights.
Drag-and-drop form designer
Build complex inspection forms, checklists, and questionnaires with a visual editor. No coding required -- drag fields, group sections, and set validation rules in clicks.
- 30+ field types including photos, GPS, and barcode scan
- Reusable templates and section library
- AI-assisted form generation from descriptions
- Import existing paper/PDF forms instantly
Capture data on phones and tablets
Your teams complete forms wherever they work -- on the factory floor, at a construction site, or in the field. Full offline support means no signal is no problem.
- Works on iOS, Android, and any web browser
- 100% offline capable with automatic sync
- Photo capture with annotation tools
- GPS tagging for location-verified submissions
Smart logic and auto-scoring
Build intelligent forms that adapt to user responses. Show or hide sections, auto-calculate risk scores, and trigger alerts based on answers -- all without writing code.
- Conditional show/hide for fields and sections
- Auto-calculated scores, totals, and percentages
- Branching logic for multi-path forms
All submissions in one view
See every form submission across your organisation in real time. Filter by form type, location, date, or status. Drill into individual submissions with full audit trail.
- Real-time submission feed across all sites
- Advanced filtering and search
- Status tracking: pending, approved, flagged
Data export, PDF generation, analytics
Turn form data into insights. Generate PDF reports for auditors, export to CSV/Excel for analysis, and build dashboards to track trends across submissions.
- One-click PDF generation for individual submissions
- Bulk CSV/Excel export with custom date ranges
- KPI dashboards with completion rates and trends
From design to report in five steps
A streamlined workflow that eliminates manual handoffs and paper trails.
Build forms without IT — 50+ hours saved weekly
Process owners and QA leads can create audit-ready forms in minutes using the visual drag-and-drop builder. Choose from 30+ field types, apply validation rules, and save reusable templates -- all without writing a single line of code. Need a form fast? Describe it in plain English and let AI generate the structure for you.
- No-code visual builder with drag-and-drop fields
- Template library with industry-standard inspections
- 30+ field types: text, number, dropdown, date, photo, signature, barcode
Capture data in the field — 100% offline capable
Your field teams complete inspections, audits, and checks on their phones or tablets -- even with no internet connection. Forms sync automatically when connectivity returns, so data reaches management in real time instead of days later. GPS tagging and photo capture provide location-verified evidence for every submission.
- 100% offline mobile with automatic sync
- Photo and signature capture with annotation
- GPS tagging for location-verified evidence
Calculate your time savings
See how many hours Smart Forms could save your team every month.
Connects with the tools you already use
Smart Forms integrates with your existing ecosystem via REST API, webhooks, and pre-built connectors.
Smart Forms vs the alternatives
See why teams switch from paper and spreadsheets to Q-Hub.
| Capability | Q-Hub Smart Forms | Spreadsheets | Paper Forms |
|---|---|---|---|
| Drag-and-drop form builder | |||
| Offline mobile capture | Limited | ||
| Conditional logic & calculations | Limited | ||
| Digital signatures | |||
| Automated routing & approval | |||
| Full audit trail | |||
| Real-time reporting & KPIs | Limited | ||
| AI form generation |
Trusted by compliance teams worldwide
Smart Forms across industries
See how different sectors use digital forms to streamline compliance.
Manufacturing
Quality inspections, non-conformance reports, and equipment checklists completed on tablets across the production floor.
Learn more →Construction
Site safety inspections, risk assessments, and permit-to-work forms captured on-site with GPS tagging and photo evidence.
Learn more →Healthcare
Patient safety audits, CQC compliance checks, and infection control assessments digitised for care homes and hospitals.
Learn more →Oil & Gas
HSE inspections, COSHH assessments, and toolbox talk forms completed offline at remote sites and platforms.
Learn more →Frequently asked questions
Works even better together
Smart Forms is part of the Q-Hub integrated platform. Combine it with these modules for end-to-end compliance.
See Smart Forms in action
Book a personalised demo tailored to your inspection and data capture needs. See exactly how your forms would work in Q-Hub.
No credit card required · No long-term contract · UK-based support · Live in 4 weeks