Every document. Every version. Always compliant.
Manage every document, SOP, and policy with full version control, approval workflows, and digital signatures. Expiry tracking and access permissions ensure the right people always have the right version.
No credit card required · No long-term contract · UK-based support · Live in 4 weeks
Still managing documents on shared drives and email?
See how Q-Hub Document Control eliminates version chaos and lost files.
Without Q-Hub
With Q-Hub Document Control
14-day free trial · No credit card · Live in 4 weeks
See Document Control in action
Watch a 2-minute walkthrough of the document register, approval workflows, and version control.
Everything you need to control your documents
Six core capabilities that replace shared drives, email approvals, and paper filing.
Version Control
Every edit tracked, every version stored, with full change history and rollback.
Approval Workflows
Multi-level review and approval with automatic routing and notifications.
Digital Signatures
Legally binding e-signatures for document approvals with full audit trail.
Expiry Tracking
Automatic alerts before documents expire so reviews are never missed.
Access Permissions
Role-based controls over who can view, edit, approve, or distribute each document.
Audit Trail
Every view, edit, approval, and download logged for complete traceability.
Take the product tour
Explore Document Control end-to-end, from uploading documents to maintaining compliance.
Central document register
See every document across your organisation in one searchable register. Filter by type, department, status, or expiry date. One source of truth for every policy, SOP, and procedure.
- All file types supported: PDF, Word, Excel, CAD, images
- Custom metadata fields and document categories
- Advanced search across document content and metadata
- Bulk upload and folder structure import
Multi-level approval workflows
Route documents through sequential or parallel reviewers. Each approver gets notified, reviews the document, and approves with digital signature or rejects with comments.
- Sequential and parallel approval routes
- Rejection loops with reviewer comments
- Digital signatures for final sign-off
- Automatic notifications at each stage
Standardised document templates
Create and manage document templates that ensure consistency across your organisation. Pre-set formatting, required fields, and approval routes for each document type.
- Pre-built templates for SOPs, policies, and procedures
- Locked formatting to maintain brand consistency
- Pre-assigned approval routes per template type
Complete version history
See every version of every document with who changed what and when. Compare versions side by side, roll back to previous versions, and maintain full traceability for auditors.
- Automatic version numbering (major and minor)
- Side-by-side version comparison
- One-click rollback to any previous version
Controlled distribution and acknowledgement
Distribute approved documents to the right people and track who has read and acknowledged them. Automatic re-distribution when new versions are published.
- Targeted distribution by role, department, or site
- Read acknowledgement tracking with timestamps
- Automatic re-distribution on new version publish
From creation to maintenance in five steps
A streamlined document lifecycle that eliminates version chaos and lost files.
One source of truth -- no more version chaos
Every document lives in a central register with automatic version control. When someone uploads a new version, the old one is archived and everyone is notified. No more "final_v3_FINAL" filenames or outdated SOPs circulating on shared drives.
- Automatic version numbering with full change history
- Side-by-side version comparison and rollback
- Obsolete documents automatically removed from circulation
Approval workflows that enforce compliance
Every document goes through the right review and approval process before it reaches your teams. Multi-level approval chains with digital signatures, automatic notifications, and rejection loops ensure nothing is published without proper sign-off.
- Multi-level sequential and parallel approvals
- Digital signatures with full audit trail
- Expiry tracking with automatic review reminders
Calculate your time savings
See how many hours Document Control could save your team every month.
Connects with the tools you already use
Document Control integrates with your existing ecosystem via REST API, webhooks, and pre-built connectors.
Document Control vs the alternatives
See why teams switch from shared drives and paper filing to Q-Hub.
| Capability | Q-Hub Document Control | Shared Drives | Paper Filing |
|---|---|---|---|
| Automatic version control | |||
| Approval workflows | |||
| Expiry tracking & reminders | |||
| Digital signatures | |||
| Access permissions | |||
| Complete audit trail | |||
| Read acknowledgement tracking | Limited | ||
| Controlled distribution |
Trusted by compliance teams worldwide
Document Control across industries
See how different sectors use document control to maintain compliance.
Manufacturing
SOPs, work instructions, and quality manuals version-controlled with approval workflows and operator acknowledgement.
Learn more →Construction
Method statements, RAMS, and safety plans approved and distributed to subcontractors with read acknowledgement tracking.
Learn more →Healthcare
Clinical policies, care plans, and CQC evidence managed with expiry tracking and controlled distribution to care staff.
Learn more →Oil & Gas
Safety cases, permits, and COSHH assessments managed with multi-level approval and controlled access across remote sites.
Learn more →Frequently asked questions
Works even better together
Document Control is part of the Q-Hub integrated platform. Combine it with these modules for end-to-end compliance.
See Document Control in action
Book a personalised demo tailored to your document management needs. See exactly how your documents, SOPs, and policies would work in Q-Hub.
No credit card required · No long-term contract · UK-based support · Live in 4 weeks