Incident Reporting -- From Near Miss to Corrective Action in Minutes
Capture near misses, accidents, and safety observations from any device. Investigate root causes, track corrective actions, and analyse trends to prevent repeat incidents across every site.
No credit card required · No long-term contract · UK-based support · Live in 4 weeks
Still relying on paper forms and accident books to track incidents?
See how Q-Hub Incident Reporting transforms your safety reporting process.
Without Q-Hub
With Q-Hub Incident Reporting
14-day free trial · No credit card · Live in 4 weeks
See Incident Reporting in action
Watch a 2-minute walkthrough of incident capture, investigation workflows, and trend analysis dashboards.
Everything you need to capture, investigate, and prevent incidents
Six core capabilities that replace paper accident books, spreadsheet logs, and email-based follow-ups.
Near Miss Capture
Mobile-first near miss reporting with photo evidence, GPS location, and guided fields anyone can complete in under 60 seconds.
Investigation Workflows
Structured investigation process with assigned investigators, root cause analysis tools, and evidence collection at every step.
RIDDOR Reporting
Auto-identify RIDDOR-reportable incidents, pre-populate F2508 fields, and track the 10-day notification deadline.
Trend Analysis
Dashboards showing incident volumes by type, location, severity, and time period. Spot patterns before they become major events.
Witness Statements
Collect digital witness statements with timestamps and signatures. Witnesses receive email prompts and complete statements online.
Photo & GPS Evidence
Attach photos, videos, and voice notes directly from mobile devices. GPS coordinates auto-captured for precise incident location.
Take the product tour
Explore Incident Reporting end-to-end, from mobile capture to trend prevention.
Capture incidents from any device in seconds
Mobile-optimised forms let frontline staff report near misses, accidents, and observations without leaving the work area. Photo evidence, GPS location, and severity classification are captured in a single flow.
- Report in under 60 seconds from any mobile device
- Photo, video, and voice note attachments
- Auto-GPS for precise incident location
- Configurable incident types and severity levels
Investigate root causes with structured workflows
Once an incident is logged, Q-Hub triggers an investigation workflow. Investigators use 5-Why, fishbone, or free-form analysis to identify root causes. Witness statements and evidence are collected digitally.
- Auto-assigned investigators based on incident type
- Built-in 5-Why and fishbone root cause tools
- Digital witness statement collection
- Evidence timeline with full audit trail
Generate regulatory reports with pre-populated data
RIDDOR-reportable incidents are flagged automatically based on injury type and severity. F2508 form fields are pre-populated from the incident record. The 10-day deadline is tracked with escalation alerts.
- Auto-detection of RIDDOR-reportable incidents
- Pre-populated F2508 fields from incident data
- 10-day deadline tracking with escalation
Analyse trends across sites, types, and time periods
Dashboards show incident volumes by type, location, department, severity, and time period. Pareto charts highlight the most frequent categories so you can prioritise safety improvements.
- Multi-site comparison dashboards
- Pareto analysis by incident category
- Severity trend tracking over time
Prevent recurrence with tracked corrective actions
Investigation findings drive corrective actions with assigned owners, deadlines, and evidence requirements. Actions can auto-trigger CAPAs for systemic issues. Effectiveness verification ensures the root cause is truly eliminated.
- Corrective actions with owners and deadlines
- Auto-trigger CAPAs for systemic issues
- Effectiveness verification before closure
From incident report to prevention in five steps
A structured incident lifecycle that meets ISO 45001 requirements and HSE expectations.
Report incidents from anywhere -- no app download required
Frontline staff use mobile-optimised web forms to report near misses, accidents, and observations in under 60 seconds. Photos, GPS coordinates, and severity grading are captured in a single flow. Managers receive instant notifications for high-severity events.
- Works on any device with a web browser
- Guided fields ensure consistent data quality
- Instant notifications for high-severity incidents
Investigate thoroughly and track every corrective action
Investigation workflows guide teams from initial assessment through root cause analysis to corrective action implementation. Witness statements are collected digitally, evidence is time-stamped, and every step is logged with a full audit trail for regulatory compliance.
- 5-Why and fishbone root cause analysis
- Digital witness statements with e-signatures
- Automatic escalation for overdue actions
Calculate your incident reporting time savings
See how many hours Q-Hub could save your safety team every month.
Connects with the tools you already use
Incident Reporting integrates with your existing ecosystem via REST API, webhooks, and pre-built connectors.
Incident Reporting vs the alternatives
See why safety teams switch from paper forms and spreadsheets to Q-Hub.
| Capability | Q-Hub | Paper Forms | Spreadsheets |
|---|---|---|---|
| Mobile-first reporting | |||
| Photo & GPS evidence | Manual | ||
| Investigation workflows | |||
| RIDDOR auto-detection | Manual | ||
| Trend analysis dashboards | Limited | ||
| Corrective action tracking | Ad hoc | ||
| Full audit trail |
Trusted by safety teams worldwide
Frequently asked questions
Works even better together
Incident Reporting is part of the Q-Hub integrated platform. Combine it with these modules for end-to-end safety management.
See Incident Reporting in action
Book a personalised demo tailored to your safety processes. See exactly how your incidents would flow through Q-Hub.
No credit card required · No long-term contract · UK-based support · Live in 4 weeks