One platform, every module
Nine integrated modules that share data, workflows, and reporting. Replace your disconnected tool stack with a single source of truth.
Trusted by 120+ UK sites across 15+ countries
Trusted by 120+ UK sites across 15+ countries
ISO 27001Cyber EssentialsEverything your QHSE team needs
Each module works independently or as part of the integrated platform.
Audit Management
Schedule, conduct & track audits end to end.
Learn more →Document Control
Version control & approval workflows.
Learn more →CAPA Management
Corrective & preventive actions that close the loop.
Learn more →Incident Reporting
Mobile-first capture & investigation.
Learn more →Risk Assessment
Risk registers, assessments & control tracking.
Learn more →Reporting & KPIs
Live dashboards, KPIs & report builder.
Learn more →Training & Competence
Certifications & skill-gap tracking.
Learn more →Smart Forms
Drag-and-drop form builder.
Learn more →Supplier Management
Supplier audits & scorecards.
Learn more →Explore each module
Quality Management
Run your quality system from one place.
- NCR tracking & disposition
- CAPA with root-cause analysis
- Supplier quality & scorecards
- Data-driven management review
ISO 9001 is the world’s most-used quality standard — 837,978 valid certificates across 1.25M sites worldwide.1
1. ISO Survey 2023 ↗See the full detailShow less
Document Control
Every document has full version history, approval workflows, and controlled distribution. Authors draft, reviewers approve, and the system automatically notifies affected users of new revisions while archiving superseded versions. No more searching shared drives or emailing Word documents.
CAPA Management
From nonconformance identification through root cause analysis, corrective action assignment, effectiveness verification, and closure. Every step is time-stamped and auditable. Structured root cause analysis tools help you fix the real problem, not just the symptom.
Nonconformance Tracking
Log nonconformances from any source: production, receiving inspection, customer complaints, or audits. Categorise by type, severity, and product line. Automatic trending reveals systemic issues before they become major problems.
Audit Management
Plan your annual audit programme with clause-based checklists mapped to ISO 9001. Assign auditors, schedule dates, and execute audits on desktop or mobile. Findings automatically link to CAPAs with full traceability.
Management Review
Auto-generated management review packs pull data from every quality module: audit results, CAPA status, NCR trends, customer feedback, supplier performance, and quality objectives. Present to leadership with confidence knowing the data is always current.
Supplier Quality
Rate, qualify, and monitor your supply chain. Scorecards track delivery performance, incoming inspection results, audit outcomes, and nonconformances per supplier. Set qualification thresholds and receive alerts when suppliers fall below acceptable quality levels.
Common questions
Is Q-Hub QMS designed specifically for ISO 9001?
How does document control work in Q-Hub?
Can Q-Hub manage our CAPA process end to end?
What industries use Q-Hub QMS?
How long does QMS implementation take?
Health, Safety & Environment
Proactive safety, fewer incidents.
- Mobile incident reporting
- Risk assessment & risk scoring
- Hazard & risk registers
- Safety observation tracking
UK workplace injury and new work-related ill health cost an estimated £22.9bn a year.2
2. HSE, 2023/24 ↗See the full detailShow less
Incident Reporting
Capture incidents from any device, anywhere. Workers report near misses, first aid cases, lost-time injuries, and environmental events in under 60 seconds. Photos, GPS location, and witness details attach automatically.
Risk Assessment
Build and maintain a dynamic risk register with configurable matrices. Assess likelihood and severity, assign controls, and track residual risk. Assessments update automatically as controls are verified.
Contractor & Site Management
Coordinate contractors and site activities in one place. Authorise high-risk work with multi-level sign-off, time-bound controls, and isolation records. Live dashboards show every active job on site.
Safety Observations
Build a proactive safety culture by making it easy for everyone to report what they see. Track positive behaviours alongside hazards and near misses. Trend data reveals where to focus your safety campaigns.
Environmental Compliance
Monitor your environmental impact with structured tracking for emissions, waste, water discharge, and energy consumption. Map obligations to ISO 14001 clauses and generate reports for regulators.
Safety Dashboards
Executive-level dashboards with leading and lagging indicators. TRIR, LTIR, near-miss frequency, observation rates, and investigation closure times. Drill into any metric to see the underlying data.
Common questions
Can workers report incidents from their phone?
Does Q-Hub support ISO 45001 and ISO 14001?
How does contractor and site management work?
Can I track safety observations and near misses?
What investigation tools are included?
Document Control
One source of truth for every controlled document.
- Version control & change history
- Approval workflows
- Role-based access permissions
- Full-text search
See the full detailShow less
Version Control
Every document change creates a new version automatically. Compare any two versions side by side, view redline differences, and roll back with a single click.
Approval Workflows
Design multi-stage approval workflows with parallel and sequential reviewers. Set automatic escalation for overdue reviews and delegate authority when people are away.
Digital Signatures
Capture legally binding electronic signatures on any document. Each signature is timestamp-verified and tamper-evident, giving you a defensible record of who approved what and when.
Expiry Tracking
Set review dates and expiry periods for every document. Q-Hub sends automatic reminders at 90, 60, and 30 days before expiry.
Access Permissions
Control exactly who can view, edit, approve, and download each document. Set permissions by role, department, site, or individual.
Audit Trail
Every interaction with every document is logged permanently. Views, edits, approvals, downloads, and prints are all recorded.
Common questions
What file types does Q-Hub support?
Can I migrate documents from SharePoint or shared drives?
Are digital signatures legally binding?
How does approval workflow automation work?
Does Q-Hub meet ISO document control requirements?
Audit Management
The whole audit lifecycle, connected.
- Scheduling & programmes
- Reusable checklists
- Offline mobile inspections
- Corrective actions that auto-assign
See the full detailShow less
Audit Scheduling
Build your annual audit programme in minutes. Schedule by standard, site, process area, or risk level. Set recurring frequencies and let Q-Hub handle the rest.
Corrective Actions
Every finding becomes an action. Assign owners, set deadlines, track root cause analysis, and verify effectiveness. Overdue actions escalate automatically.
Audit Scoring
Configure scoring methodologies to match your standards. Weight sections by importance, set pass/fail thresholds, and compare scores across time periods and sites.
Template Library
Start from 500+ proven templates or build your own with the drag-and-drop checklist builder. Add sections, scoring criteria, photo requirements, conditional logic, and more.
Supplier Audits
Maintain a risk-rated supplier registry. Schedule assessments, conduct remote or on-site audits, track corrective actions, and generate scorecards.
Trend Analysis
Real-time dashboards show compliance trends, audit completion rates, finding categories, and CAPA status. Export data for management reviews or regulatory submissions.
Common questions
Can I build custom audit checklists?
Does the mobile app work offline?
How are corrective actions tracked?
Can I schedule recurring audits?
What standards are supported?
Risk Management
See, score and control risk.
- Risk registers
- FMEA & bow-tie analysis
- Heat maps
- Linked mitigating actions
See the full detailShow less
Visual Risk Heat Maps That Tell the Full Story
Interactive risk matrices with configurable likelihood and severity scales, colour-coded heat maps, and drill-down from overview to individual risk. Filter by department, category, owner, or status.
Systematic Risk Assessment and Prioritisation
Score risks by severity, likelihood, and detectability, prioritise mitigation actions automatically, and track the effectiveness of controls. Version-controlled for audit readiness.
See Threats, Barriers, and Consequences at a Glance
Visual risk maps that connect threats, the hazard event, and potential consequences. Prevention and mitigation controls are clearly identified with their effectiveness ratings.
Training & Competence
Keep every team member current.
- Competency matrices
- Training plans & reminders
- Certification tracking
- Skill-gap reporting
See the full detailShow less
See Every Skill Gap at a Glance
Visual competency matrices map roles against required skills. Colour-coded status shows who is trained, who is expiring, and who has gaps. Managers can drill down from team overview to individual training records.
Never Miss an Expiring Certification
Track external certifications, licences, and professional qualifications with automated renewal reminders. Upload certificates directly, set expiry dates, and receive alerts 30, 14, and 7 days before expiry.
Close the Gap Between Current and Required Skills
Automated skills gap analysis compares current competencies against role requirements. Generate personalised training plans for individuals or bulk training assignments for teams. Track completion and verify effectiveness.
CAPA Management
Ensure every non-conformance is investigated, corrected and verified — with a full audit trail from structured investigation through to effectiveness verification.
- Structured investigation workflows
- Root-cause analysis (5-Whys, fishbone)
- Action tracking with owners & due dates
- Effectiveness verification before close
- Trend analysis across sources
- Cross-module triggers (NCR → CAPA)
See the full detailShow less
Structured Investigation
Guided, configurable workflows capture what happened, the containment taken and the evidence — so every non-conformance is handled consistently.
Root Cause Analysis
Built-in 5-Whys and fishbone tools get past the symptom to the real cause, with the analysis recorded against the CAPA for audit.
Action Tracking
Corrective and preventive actions are assigned to owners with due dates, reminders and escalation, so nothing stalls.
Effectiveness Verification
A CAPA can't be closed until the fix is verified as effective, with evidence attached — closing the loop the standard expects.
Trend Analysis
Analyse CAPAs by source, type, product and site to catch systemic issues before they recur.
Cross-Module Integration
An NCR, audit finding or incident raises a CAPA automatically, and a resulting document change can trigger retraining.
Common questions
Is it complex to set up?
Will shop floor staff use it?
Can I import existing CAPAs?
Smart Forms
Design compliance forms with drag-and-drop, generate them with AI, and capture data on any device — even offline. Digital signatures, conditional logic and automated routing keep every process audit-ready.
- Drag-and-drop form builder
- AI form generation
- Offline mobile capture
- Conditional (show/hide) logic
- Digital signatures
- Automated routing & approvals
See the full detailShow less
Drag-and-Drop Builder
Build any inspection, checklist or audit form by dragging fields, sections and scoring onto the canvas — no code required.
AI Form Generation
Describe the form you need and AI drafts it for you to refine — turning hours of setup into minutes.
Offline Mobile Capture
Complete forms on a phone or tablet anywhere on site; data syncs automatically when a connection returns.
Conditional Logic
Show, hide or require fields based on earlier answers, so people only ever see what is relevant.
Digital Signatures
Capture legally-binding e-signatures and time stamps, with a full record for audit.
Automated Routing
Submissions route themselves for review, approval and records based on the rules you set.
Common questions
How long to implement?
Will my team adopt it?
Can I import existing forms?
Supplier Management
Manage your entire supply chain from onboarding to ongoing review — approved supplier lists, audit schedules, performance scorecards, certificate tracking and corrective action requests, all in one place.
- Approved supplier lists
- Supplier audits & pre-qualification
- Performance scorecards
- Certificate & expiry tracking
- Supplier corrective actions (CARs)
- Risk categorisation
See the full detailShow less
Approved Lists
Maintain a single approved-supplier list with status, scope and approval history — so everyone buys from vetted suppliers.
Supplier Audits
Schedule and run supplier audits and pre-qualification questionnaires, with findings tracked to closure.
Performance Scorecards
Score suppliers on delivery, quality and responsiveness, with trends that inform re-approval decisions.
Certificate Tracking
Track supplier certificates and insurance with expiry reminders — suppliers upload updates through a portal.
Supplier CARs
Raise corrective action requests to suppliers and track their response and effectiveness.
Risk Categorisation
Categorise suppliers by risk so oversight effort focuses where it matters most.
Common questions
Can we import our existing supplier list?
Can suppliers update their own certificates?
How long does onboarding take?
Every metric in one view
See quality KPIs, safety incidents, audit progress, and training compliance on a single dashboard. No more switching between five different tools to build a management review.
Actions flow between modules automatically
An incident triggers a CAPA. A CAPA triggers a document update. A document update triggers retraining. Q-Hub connects every step so nothing falls through the cracks.
One record, used everywhere
When a document is updated in DMS, every audit checklist, training record, and risk assessment that references it stays current. No duplicate data, no version conflicts.
Connects to the tools you already run
Q-Hub is an open platform, not a walled garden. Bring your own identity provider, push data to your other systems, and let Q-Hub handle the hand-offs automatically.
Single sign-on
SAML-based SSO with your existing identity provider — one secure login, central control over who gets access.
Public REST API
A documented REST API with token authentication and rate limits, to read and write your Q-Hub data programmatically.
Webhooks
Fire real-time events to the rest of your business the moment something changes in Q-Hub.
Mobile & offline
Native capture on phone and tablet that keeps working with no signal, then syncs automatically when you reconnect.
Your data, exportable
Export records, reports and evidence whenever you need them — your data is yours, in open formats.
Guided data migration
We import your spreadsheets, templates and historical records with full traceability during onboarding.
One platform vs. five disconnected tools
See why integrated beats bolted together.
| Feature | Q-Hub Platform | Typical Tool Stack |
|---|---|---|
| Single login across all modules | ✓ | ✗ |
| Data shared between modules | ✓ | ✗ |
| Cross-module workflows (incident → CAPA → doc → training) | ✓ | ✗ |
| One report across quality, safety & training | ✓ | ✗ |
| Number of vendors to manage | 1 | 5+ |
| Time to build a management review | Minutes | Days |
Live in four weeks — with your data, not a blank system
A structured rollout with a dedicated implementation manager at every stage. Switching from spreadsheets or another platform? Your templates, historical records and open actions come with you — validated for integrity before you go live.
- Week 1Configure
- A dedicated implementation manager assigned to your account
- Your organisation, sites and user roles configured
- Branding, email templates and notification rules set up
- SSO and integrations connected
- Week 2Migrate your data
- Existing templates imported and mapped
- Historical data migrated with full traceability
- Registries and open corrective actions transferred
- Data validation and integrity checks completed
- Week 3Train your team
- Admin, user and manager training sessions
- Desktop and mobile app walkthroughs
- Dashboards, analytics and exports covered
- Self-service knowledge base and video tutorials
- Week 4Go live
- A supervised first run with your implementation manager
- 30-day hypercare with priority support
- Quarterly business reviews to optimise your setup
- Ongoing UK-based support by chat, email and phone
Enterprise-grade security, independently certified
Your QHSE records are your most sensitive proof of compliance. Q-Hub protects them with certified controls, UK data residency and a 99.9% uptime guarantee — so IT, procurement and compliance can all sign off.
Independently certified
Certified to ISO/IEC 27001 and Cyber Essentials — your controls are audited by third parties, not simply claimed.
Protected at every layer
Military-grade encryption in transit and at rest, hosted in geographically-redundant UK data centres with automated backups.
You control access
SAML single sign-on, granular role-based permissions and a complete audit trail of who did what, and when.
Reliable at scale
A 99.9% uptime SLA on auto-scaling infrastructure — with a public status page you can check any time.
Your data belongs to you. Export it at any time in open formats. A UK GDPR-compliant Data Processing Agreement forms part of every contract.
“Really made a difference with providing compliance during audits – both regulatory, customer, and internal.”
“QHub has supported us in achieving a higher compliance rate.”
“Qhub provides a visible, intuitive way to manage data and workflows, revolutionising our approach to operations”
Trusted by 120+ sites across 15+ countries
Teams that move to Q-Hub don't just tidy their compliance — they measurably cut the effort it takes.
Questions, answered
Do I have to buy all nine modules?
How long does it take to go live?
Is my data secure?
Can Q-Hub replace our existing tools?
What does it cost?
Is there a free trial?
We already use spreadsheets or another system — how do we move over?
Do we own our data, and can we get it out?
Is our data secure, and where is it hosted?
Does Q-Hub deliver training courses, or track competence?
What support do we get after go-live?
See the platform in action
Book a 30-minute demo tailored to your industry and team size.