Document Management Software
Take full control of your documents with automated approval workflows, version tracking, digital signatures, and expiry management. From SOPs to policies — always audit-ready.
Complete Document Lifecycle Control
Click any capability to explore how it works.
Version Control
Automatic version numbering with full change history, comparison views, and rollback capability.
Learn moreApproval Workflows
Multi-stage approval routing with parallel and sequential reviewers, escalation rules, and delegation.
Learn moreDigital Signatures
Legally binding e-signatures with timestamp verification and tamper-evident seals on any controlled document.
Learn moreExpiry Tracking
Automated review reminders, expiry alerts, and escalation to ensure no document goes out of date.
Learn moreAccess Permissions
Role-based access control with read, edit, and approve permissions by department, site, or individual.
Learn moreAudit Trail
Immutable log of every view, edit, approval, and download. Full traceability for auditors and regulators.
Learn moreThe Complete Document Lifecycle
From creation to retirement — click each stage to learn more.
Create or Upload Documents
Start from a template, upload Word/PDF files, or create documents in Q-Hub's built-in editor. Auto-assign document numbers, set metadata, and define the approval workflow before submitting.
Start from a template, upload Word/PDF files, or create documents in Q-Hub's built-in editor. Auto-assign document numbers, set metadata, and define the approval workflow before submitting.
Collaborative Review
Reviewers receive automatic notifications with a direct link. Add inline comments, suggest changes, and track every piece of feedback. Parallel reviews let multiple reviewers work simultaneously.
Reviewers receive automatic notifications with a direct link. Add inline comments, suggest changes, and track every piece of feedback. Parallel reviews let multiple reviewers work simultaneously.
Approve with Digital Signatures
Approvers sign electronically with tamper-evident, timestamped digital signatures. Multi-level approval chains ensure the right people authorise every document. Rejected documents return with comments.
Approvers sign electronically with tamper-evident, timestamped digital signatures. Multi-level approval chains ensure the right people authorise every document. Rejected documents return with comments.
Controlled Distribution
Approved documents are automatically distributed to the defined recipient list. Track read receipts, send reminders, and ensure obsolete versions are withdrawn from circulation.
Approved documents are automatically distributed to the defined recipient list. Track read receipts, send reminders, and ensure obsolete versions are withdrawn from circulation.
Review, Revise & Retire
Automated review reminders ensure documents stay current. When revisions are needed, Q-Hub creates a new draft while keeping the current version live. Retired documents are archived permanently.
Automated review reminders ensure documents stay current. When revisions are needed, Q-Hub creates a new draft while keeping the current version live. Retired documents are archived permanently.
Watch the 2-Minute Demo
See how Q-Hub simplifies your entire document lifecycle from creation to controlled distribution.
Design Approval Chains That Match Your Process
Build multi-stage approval workflows with sequential, parallel, or conditional routing. Set escalation rules, delegate authority during absences, and track every decision.
See Every Screen Before You Sign Up
Explore the five key areas of Q-Hub Document Control. Click a tab or let it auto-advance.
Schedule, conduct, and track audits with automated CAPA generation
Stop Managing Documents in Shared Drives
| Feature | Shared Drives | Legacy DMS | Q-Hub |
|---|---|---|---|
| Digital workflows | Manual | ✗ | ✓ |
| Real-time dashboards | ✗ | ✗ | ✓ |
| Mobile access | Limited | ✗ | ✓ |
| Automated notifications | ✗ | ✗ | ✓ |
| Complete audit trail | ✗ | ✗ | ✓ |
| Role-based permissions | Basic | ✗ | ✓ |
| Custom reporting | Manual | ✗ | ✓ |
| Multi-site support | ✗ | ✗ | ✓ |
| Integration with other tools | ✗ | ✗ | ✓ |
| ISO compliance ready | ✗ | ✗ | ✓ |
Calculate Your Document Control Savings
Enter your current document workload to see how much Q-Hub could save.
Based on 60% time reduction. Actual savings depend on current processes.
Trusted by compliance teams worldwide
“Qhub provides a visible, intuitive way to manage data and workflows, revolutionising our approach to operations”
Fowlers of Bristol (Engineers) Ltd
Operations director
“Qhub helps us to... proactively use our QMS... and increase efficiency”
Anglia Cathodic Protection Services
Business manager
“Really made a difference with providing compliance during audits – both regulatory, customer, and internal.”
Auxitrol Weston
Quality manager
“QHub has supported us in achieving a higher compliance rate.”
BMC Analysis
Technical Manager/ Quality Manage
“We can't believe how fast we were able to get it up and running.”
Cawood Group
“Managing NCRs are now so much easier”
Enviromesh
Quality manager
“Where was this 2 years ago... we're blown away”
Jaltek
Compliance manager for Jaltek
“Qhub has improved our safety management system no end, making it very efficient”
Rocal Endurance Doors
Compliance manager
“We use it for as much as possible.”
Scottish Leather Group
Compliance manager
Go Live in 4 Weeks
A structured rollout with dedicated support at every stage.
- Dedicated implementation manager assigned
- Document hierarchy, categories, and numbering configured
- Approval workflows and permission groups set up
- SSO, SharePoint, and Office 365 integrations connected
- Existing documents imported with metadata preserved
- Version history migrated from legacy systems
- Document linking and cross-references maintained
- Data validation and integrity checks completed
- Admin training: configuration, templates, and workflows
- Author training: document creation and submission
- Approver training: review, sign, and distribute
- Self-service knowledge base and video tutorials provided
- Supervised first document workflow with your team
- 30-day hypercare period with priority support
- Quarterly business reviews to optimise your setup
- Ongoing UK-based support via chat, email, and phone
How Q-Hub compares to other QHSE software
Feature-by-feature comparison with leading quality, safety, and compliance platforms.
| Feature | EcoOnline | SafetyCulture | Qualio | Intelex | Ideagen | Q-Hub |
|---|---|---|---|---|---|---|
| Integrated QHSE platform | Limited | ✗ | ✗ | Limited | Limited | ✓ |
| Document control with e-signatures | ✗ | ✗ | ✓ | Limited | ✓ | ✓ |
| Audit & inspection management | Limited | ✓ | Limited | ✓ | ✓ | ✓ |
| CAPA & NCR workflows | Limited | ✗ | ✓ | ✓ | ✓ | ✓ |
| Incident reporting | ✓ | ✓ | ✗ | ✓ | Limited | ✓ |
| Risk assessment builder | ✓ | Limited | ✗ | ✓ | Limited | ✓ |
| Training & competence tracking | Limited | ✗ | ✗ | Limited | ✗ | ✓ |
| Custom form builder | Limited | ✓ | Limited | ✓ | ✓ | ✓ |
| Supplier management | ✗ | ✗ | Limited | Limited | Limited | ✓ |
| Mobile offline inspections | ✓ | ✓ | ✗ | Limited | Limited | ✓ |
| Management review module | ✗ | ✗ | ✗ | Limited | Limited | ✓ |
| ROI calculator | ✗ | ✗ | ✗ | ✗ | ✗ | ✓ |
| UK data hosting | Limited | ✗ | ✗ | ✗ | Limited | ✓ |
| UK-based support team | Limited | ✗ | ✗ | ✗ | ✓ | ✓ |
| Transparent pricing (no hidden fees) | ✗ | ✗ | ✗ | ✗ | ✗ | ✓ |
| Free 30-day trial | ✗ | ✓ | ✓ | ✗ | ✗ | ✓ |
| Live in under 4 weeks | ✗ | ✗ | ✗ | ✗ | ✗ | ✓ |
Your Data Is Safe With Us
Hover to learn about each certification and commitment.
Connects with the tools you already use
Q-Hub connects to your existing tools via REST API, webhooks and SSO, with bespoke connectors on request. More integrations coming soon.
Used across regulated industries
Deepen Your Document Control Expertise
Free guides, templates, and webinars to help you master document management.
Document Management Questions
Q-Hub supports all common file types including Word, Excel, PowerPoint, PDF, images, and CAD files. Documents can be edited in-browser or checked out to your desktop application.
Yes. Our migration tool imports documents with metadata, version history, and folder structures preserved. We support migration from SharePoint, Google Drive, shared network drives, and other DMS platforms.
Yes. Q-Hub's electronic signatures comply with the UK Electronic Communications Act 2000 and the EU eIDAS regulation. Each signature includes a timestamp and tamper-evident seal.
You design approval chains with sequential, parallel, or conditional routing. When a document is submitted, reviewers are notified automatically. Overdue reviews escalate to managers. Every decision is logged.
Yes. Q-Hub fully satisfies ISO 9001 clause 7.5 (Documented Information), ISO 14001, and ISO 45001 document control requirements including version control, approval workflows, and retention management.
Plans start from £85/month. All plans include a 30-day free trial with full access. See pricing →
Works Seamlessly With
Audit ManagementLink audit findings directly to controlled documents and procedures. Quality ManagementISO 9001 compliance with integrated CAPA and management review. Health & SafetySafety policies, risk assessments, and contractor and site management.
Book a personalised demo
See how Q-Hub fits your team. Our specialists will walk you through the platform, answer your questions, and show you exactly how it works for your industry.
Find Any Document in Seconds
Full-text search across all documents, metadata, and tags. Filter by type, status, department, standard, or date range. Bookmark frequently accessed documents.