Every document current. Every version controlled. Every approval tracked.
Documents live on shared drives. Nobody knows which version is current. Approvals happen over email with no audit trail. Q-Hub replaces all of that with proper document control — version history, e-signatures, expiry tracking, and controlled distribution.
What document controllers achieve with Q-Hub
Six tools that end document chaos
Version control, approval workflows, access control, review scheduling, change history, and search — across every standard.
Version Control
Every document versioned automatically. See the full change history, compare versions, and know exactly who changed what and when.
Learn moreApproval Workflows
Route documents through review and approval with configurable workflows. Multi-stage sign-off, parallel review, and electronic signatures.
Learn moreDigital Signatures
Electronic signatures with timestamp, identity verification, and audit trail. Legally compliant sign-off without printing a single page.
Learn moreExpiry Tracking
Set review periods per document. Automatic reminders before reviews are due. Never let a critical SOP go past its review date again.
Learn moreTemplate Library
Pre-built templates for SOPs, policies, work instructions, and risk assessments. Consistent formatting across your entire document library.
Learn moreDistribution Control
Ensure the right people receive the right documents. Controlled distribution lists with read receipts and acknowledgement tracking.
Learn moreFrom version confusion to version control
Stop emailing Word documents. Stop wondering which version is current. Every document controlled, every change tracked.
Watch a controlled document go from draft to approved in 90 seconds
See: template creation, reviewer assignment, electronic approval, version publishing, and the document register.
How much time do you waste finding the right document?
The average employee spends 2.5 hours per day searching for information. Calculate your cost.
Based on 60% time reduction. Actual savings depend on current processes.
Q-Hub vs shared drive document management
See why document controllers switch from shared drives and email to Q-Hub.
| Feature | Spreadsheets | Paper-Based | Q-Hub |
|---|---|---|---|
| Digital workflows | Manual | ✗ | ✓ |
| Real-time visibility | ✗ | ✗ | ✓ |
| Mobile access | Limited | ✗ | ✓ |
| Automated alerts & escalation | ✗ | ✗ | ✓ |
| Complete audit trail | ✗ | ✗ | ✓ |
| Role-based access control | Basic | ✗ | ✓ |
| Custom dashboards & reports | Manual | ✗ | ✓ |
| Multi-site & multi-standard | ✗ | ✗ | ✓ |
| Third-party integrations | ✗ | ✗ | ✓ |
| UK support & data hosting | ✗ | ✗ | ✓ |
Trusted by compliance teams worldwide
“Qhub provides a visible, intuitive way to manage data and workflows, revolutionising our approach to operations”
Fowlers of Bristol (Engineers) Ltd
Operations director
“Qhub helps us to... proactively use our QMS... and increase efficiency”
Anglia Cathodic Protection Services
Business manager
“Really made a difference with providing compliance during audits – both regulatory, customer, and internal.”
Auxitrol Weston
Quality manager
“QHub has supported us in achieving a higher compliance rate.”
BMC Analysis
Technical Manager/ Quality Manage
“We can't believe how fast we were able to get it up and running.”
Cawood Group
“Managing NCRs are now so much easier”
Enviromesh
Quality manager
“Where was this 2 years ago... we're blown away”
Jaltek
Compliance manager for Jaltek
“Qhub has improved our safety management system no end, making it very efficient”
Rocal Endurance Doors
Compliance manager
“We use it for as much as possible.”
Scottish Leather Group
Compliance manager
Document management questions
Yes. Bulk import from shared drives, SharePoint, or email. We map your folder structure, set up document types, and assign owners. Your library is live in days, not months.
Every edit creates a new version automatically. Full change history shows who changed what and when. Previous versions are archived, not deleted. Side-by-side comparison available.
Yes. Multi-stage review and approval with configurable routing. Parallel or sequential reviewers, electronic signatures, and automatic notifications at each stage.
Set review periods per document or document type. Automatic reminders 30, 14, and 7 days before review is due. Overdue reviews escalate to managers.
Yes. Q-Hub satisfies ISO 9001 clause 7.5 (documented information), ISO 14001 clause 7.5, and ISO 45001 clause 7.5. Full audit trail, controlled distribution, and obsolete document management.
Yes. View controlled documents on any device. Offline access available for field teams. Read receipts confirm who has seen the latest version.
Your Data Is Safe With Us
Hover to learn about each certification and commitment.
Connects with the tools you already use
Q-Hub connects to your existing tools via REST API, webhooks and SSO, with bespoke connectors on request. More integrations coming soon.
Publish your first controlled document this week
Book a personalised demo. See exactly how Q-Hub handles version control, approval workflows, and document registers for your team.
How teams use Q-Hub for document control
From SOPs and policies to work instructions, risk assessments, forms, and training materials.
SOPs & Procedures
Standard operating procedures with approval workflows, version control, and controlled distribution to ensure every team works from the current version.
Policies & Manuals
Company policies, quality manuals, and management system documentation with scheduled reviews and acknowledgement tracking.
Forms & Templates
Controlled forms, checklists, and templates that update everywhere when the master changes. No more outdated printouts in circulation.
Risk Assessments
COSHH assessments, fire risk assessments, and method statements with review scheduling, competent person sign-off, and revision history.