Contractor & Site Management Software — Digital Controls That Keep Your Site Safe
Replace paper permits with digital workflows that enforce safety controls and create a complete audit trail. From hot work to confined space entry, every permit follows a controlled request, approval, and closure lifecycle.
Trusted by safety and compliance teams worldwide
Everything you need to control high-risk work
Six core capabilities that replace paper permits, phone-call approvals, and manual permit logs.
Hot Work Permits
Manage hot work permits efficiently with digital tools that replace manual processes. Configurable to match your specific requirements and compliance standards.
Learn moreConfined Space Entry
Manage confined space entry efficiently with digital tools that replace manual processes. Configurable to match your specific requirements and compliance standards.
Learn moreIsolation & LOTO
Manage isolation & loto efficiently with digital tools that replace manual processes. Configurable to match your specific requirements and compliance standards.
Learn moreMulti-Stage Approvals
Manage multi-stage approvals efficiently with digital tools that replace manual processes. Configurable to match your specific requirements and compliance standards.
Learn moreContractor Management
Manage contractor management efficiently with digital tools that replace manual processes. Configurable to match your specific requirements and compliance standards.
Learn moreLive Permit Board
Manage live permit board efficiently with digital tools that replace manual processes. Configurable to match your specific requirements and compliance standards.
Learn moreFrom request to closure in five controlled stages
A safety-first permit lifecycle that enforces controls at every transition.
Request
Request. Submit the request with work details and risk info. Q-Hub guides you through each stage with automated notifications, configurable workflows, and a complete audit trail so nothing falls through the cracks.
Assess
Assess. Complete risk assessment and precaution checks. Q-Hub guides you through each stage with automated notifications, configurable workflows, and a complete audit trail so nothing falls through the cracks.
Approve
Approve. The authorising manager reviews and signs off. Q-Hub guides you through each stage with automated notifications, configurable workflows, and a complete audit trail so nothing falls through the cracks.
Execute
Execute. Work proceeds under active site controls. Q-Hub guides you through each stage with automated notifications, configurable workflows, and a complete audit trail so nothing falls through the cracks.
Close
Close. Verify reinstatement and sign off completion. Q-Hub guides you through each stage with automated notifications, configurable workflows, and a complete audit trail so nothing falls through the cracks.
See Contractor & Site Management in action
Watch a 2-minute walkthrough of permit request, approval, and closure workflows.
Still issuing permits on carbon-copy paper pads?
See how Q-Hub Contractor & Site Management eliminates paper risk and enforces safety controls at every stage.
Take the product tour
Explore Contractor & Site Management end-to-end, from request through to safe closure.
Schedule, conduct, and track audits with automated CAPA generation
Contractor & Site Management vs the alternatives
See why safety teams switch from paper pads and spreadsheets to Q-Hub.
| Feature | Paper Permits | Spreadsheet Tracking | Q-Hub |
|---|---|---|---|
| Digital workflows | Manual | ✗ | ✓ |
| Real-time dashboards | ✗ | ✗ | ✓ |
| Mobile access | Limited | ✗ | ✓ |
| Automated notifications | ✗ | ✗ | ✓ |
| Complete audit trail | ✗ | ✗ | ✓ |
| Role-based permissions | Basic | ✗ | ✓ |
| Custom reporting | Manual | ✗ | ✓ |
| Multi-site support | ✗ | ✗ | ✓ |
| Integration with other tools | ✗ | ✗ | ✓ |
| ISO compliance ready | ✗ | ✗ | ✓ |
Calculate your permit processing savings
See how many hours digital permits could save your site management team every month.
Based on 60% time reduction. Actual savings depend on current processes.
Trusted by compliance teams worldwide
“Qhub provides a visible, intuitive way to manage data and workflows, revolutionising our approach to operations”
Fowlers of Bristol (Engineers) Ltd
Operations director
“Qhub helps us to... proactively use our QMS... and increase efficiency”
Anglia Cathodic Protection Services
Business manager
“Really made a difference with providing compliance during audits – both regulatory, customer, and internal.”
Auxitrol Weston
Quality manager
“QHub has supported us in achieving a higher compliance rate.”
BMC Analysis
Technical Manager/ Quality Manage
“We can't believe how fast we were able to get it up and running.”
Cawood Group
“Managing NCRs are now so much easier”
Enviromesh
Quality manager
“Where was this 2 years ago... we're blown away”
Jaltek
Compliance manager for Jaltek
“Qhub has improved our safety management system no end, making it very efficient”
Rocal Endurance Doors
Compliance manager
“We use it for as much as possible.”
Scottish Leather Group
Compliance manager
Used across regulated industries
How Q-Hub compares to other QHSE software
Feature-by-feature comparison with leading quality, safety, and compliance platforms.
| Feature | EcoOnline | SafetyCulture | Qualio | Intelex | Ideagen | Q-Hub |
|---|---|---|---|---|---|---|
| Integrated QHSE platform | Limited | ✗ | ✗ | Limited | Limited | ✓ |
| Document control with e-signatures | ✗ | ✗ | ✓ | Limited | ✓ | ✓ |
| Audit & inspection management | Limited | ✓ | Limited | ✓ | ✓ | ✓ |
| CAPA & NCR workflows | Limited | ✗ | ✓ | ✓ | ✓ | ✓ |
| Incident reporting | ✓ | ✓ | ✗ | ✓ | Limited | ✓ |
| Risk assessment builder | ✓ | Limited | ✗ | ✓ | Limited | ✓ |
| Training & competence tracking | Limited | ✗ | ✗ | Limited | ✗ | ✓ |
| Custom form builder | Limited | ✓ | Limited | ✓ | ✓ | ✓ |
| Supplier management | ✗ | ✗ | Limited | Limited | Limited | ✓ |
| Mobile offline inspections | ✓ | ✓ | ✗ | Limited | Limited | ✓ |
| Management review module | ✗ | ✗ | ✗ | Limited | Limited | ✓ |
| ROI calculator | ✗ | ✗ | ✗ | ✗ | ✗ | ✓ |
| UK data hosting | Limited | ✗ | ✗ | ✗ | Limited | ✓ |
| UK-based support team | Limited | ✗ | ✗ | ✗ | ✓ | ✓ |
| Transparent pricing (no hidden fees) | ✗ | ✗ | ✗ | ✗ | ✗ | ✓ |
| Free 30-day trial | ✗ | ✓ | ✓ | ✗ | ✗ | ✓ |
| Live in under 4 weeks | ✗ | ✗ | ✗ | ✗ | ✗ | ✓ |
Your Data Is Safe With Us
Hover to learn about each certification and commitment.
Connects with the tools you already use
Q-Hub connects to your existing tools via REST API, webhooks and SSO, with bespoke connectors on request. More integrations coming soon.
Frequently Asked Questions
Go live in 4 weeks with dedicated onboarding. Your existing permit templates are digitised during setup -- no data migration headaches.
Workers submit permits from their phones in minutes. The interface is simpler than filling out a paper form, and permits are approved faster.
Yes. Permits can be viewed and completed offline. Data syncs automatically when connectivity returns -- essential for remote sites.
Works even better together
Contractor & Site Management is part of the Q-Hub integrated platform. Combine it with these modules for complete site safety management.
Book a personalised demo
See how Q-Hub fits your team. Our specialists will walk you through the platform, answer your questions, and show you exactly how it works for your industry.
Build site management workflows your way
Every team works differently. Q-Hub adapts to your processes with configurable forms, workflows, and dashboards. No coding required.
- Drag-and-drop form builder with conditional logic
- Custom dashboards and automated reports
- Role-based permissions and approval chains
