Permit to Work Software -- Digital Permits That Keep Your Site Safe
Replace paper permits with digital workflows that enforce safety controls and create a complete audit trail. From hot work to confined space entry, every permit follows a controlled request, approval, and closure lifecycle.
No credit card required · No long-term contract · UK-based support · Live in 4 weeks
Still issuing permits on carbon-copy paper pads?
See how Q-Hub Permit to Work eliminates paper risk and enforces safety controls at every stage.
Without Q-Hub
With Q-Hub Permit to Work
14-day free trial · No credit card · Live in 4 weeks
See Permit to Work in action
Watch a 2-minute walkthrough of permit request, approval, and closure workflows.
Everything you need to control high-risk work
Six core capabilities that replace paper permits, phone-call approvals, and manual permit logs.
Hot Work Permits
Configurable hot work permits with fire watch periods, precaution checklists, and automatic expiry controls.
Confined Space Entry
Gas testing requirements, rescue plans, atmospheric monitoring checklists, and entry/exit logging built in.
Isolation & LOTO
Lock-out/tag-out procedures with isolation point registers, key management, and de-isolation sign-off.
Multi-Stage Approvals
Configurable approval chains from requester to permit authority, with digital signatures at every stage.
Contractor Management
Contractor portal for permit requests, method statement uploads, and induction verification before site access.
Live Permit Board
Real-time dashboard showing all active, suspended, and expired permits across every site and area.
Take the product tour
Explore Permit to Work end-to-end, from permit request through to safe closure.
Submit permit requests from any device
Workers and contractors submit permit requests digitally, selecting the permit type, work location, duration, and attaching method statements. The system checks for conflicting permits in the same area before submission.
- Select from configurable permit types (hot work, confined space, height, excavation)
- Automatic conflict detection for overlapping work areas
- Attach method statements and risk assessments
- Contractor portal for third-party submissions
Embedded risk assessment at point of request
Each permit type includes a mandatory risk assessment with hazard identification, control measures, and precaution checklists. Assessors cannot approve permits until all controls are confirmed.
- Permit-specific hazard checklists enforced before approval
- Control measures documented with photo evidence
- Gas test and atmospheric monitoring fields for confined space
Multi-stage approval with digital signatures
Permits route through configurable approval chains. The permit authority reviews the request, risk assessment, and control measures before granting approval. Every action is timestamped with a digital signature.
- Configurable approval chains per permit type
- Digital signatures at every stage
- Instant notifications to approvers via email and mobile
Monitor all active work in real time
The live permit board shows every active permit by area, type, and time remaining. Site managers can suspend permits instantly if conditions change, with automatic notifications to all permit holders.
- Real-time permit board filtered by area, type, or contractor
- One-click permit suspension with instant notifications
- Expiry countdown alerts before permits time out
Close permits with verified completion
Work completion requires a closure checklist confirming all equipment removed, area reinstated, and isolation points de-energised. The permit authority signs off closure, completing the audit trail.
- Closure checklists confirm safe reinstatement
- De-isolation sign-off with photo evidence
- Complete audit trail from request to closure
From request to closure in five controlled stages
A safety-first permit lifecycle that enforces controls at every transition.
Prevent conflicting permits before work starts
The system automatically checks for spatial and temporal conflicts when a new permit is requested. If a hot work permit is active in zone 3 and a confined space entry is requested in zone 4 nearby, the permit authority is alerted before approval. This prevents the dangerous overlap of incompatible hazardous activities.
- Automatic spatial conflict detection across work areas
- Temporal overlap warnings for the same timeframe
- Incompatible permit type rules (hot work vs flammable atmosphere)
Manage contractors with controlled site access
Contractors access a dedicated portal to submit permit requests, upload method statements and RAMS, and confirm they have completed site inductions. The permit authority can verify contractor competence, insurance, and training records before granting permit approval -- all in one place.
- Contractor self-service portal for permit requests
- Method statement and RAMS upload with version control
- Induction and competence verification before site access
Calculate your permit processing savings
See how many hours digital permits could save your site management team every month.
Connects with the tools you already use
Permit to Work integrates with your existing ecosystem via REST API, webhooks, and pre-built connectors.
Permit to Work vs the alternatives
See why safety teams switch from paper pads and spreadsheets to Q-Hub.
| Capability | Q-Hub Permit to Work | Paper Permits | Spreadsheet Tracking |
|---|---|---|---|
| Multi-stage approval workflow | |||
| Conflict detection across areas | Limited | ||
| Digital signatures & timestamps | |||
| Live permit board (real-time) | Limited | ||
| Contractor self-service portal | |||
| Automatic expiry & closure alerts | |||
| Full audit trail for regulators | Limited | Limited |
Trusted by safety teams worldwide
Permit to Work across industries
See how different sectors use digital permits to control high-risk work.
Oil & Gas
Hot work permits, isolation certificates, and confined space entries managed across offshore platforms and onshore refineries.
Learn more →Construction
Working at height permits, excavation permits, and crane lift plans coordinated across multi-contractor sites.
Learn more →Manufacturing
LOTO isolation permits, electrical work permits, and maintenance shutdown permits managed through production schedules.
Learn more →Utilities
Network isolation permits, excavation permits near buried services, and emergency permit procedures for critical infrastructure.
Learn more →Frequently asked questions
Works even better together
Permit to Work is part of the Q-Hub integrated platform. Combine it with these modules for complete site safety management.
See Permit to Work in action
Book a personalised demo tailored to your site operations. See exactly how your permits would run in Q-Hub.
No credit card required · No long-term contract · UK-based support · Live in 4 weeks