Document Management Software
Take full control of your documents with automated approval workflows, version tracking, digital signatures, and expiry management. From SOPs to policies — always audit-ready.
Trusted by document control teams at 500+ companies
Complete Document Lifecycle Control
Click any capability to explore how it works.
Version Control
Automatic version numbering with full change history, comparison views, and rollback capability.
Explore →Approval Workflows
Multi-stage approval routing with parallel and sequential reviewers, escalation rules, and delegation.
Explore →Digital Signatures
Legally binding e-signatures with timestamp verification, supporting FDA 21 CFR Part 11 compliance.
Explore →Expiry Tracking
Automated review reminders, expiry alerts, and escalation to ensure no document goes out of date.
Explore →Access Permissions
Role-based access control with read, edit, and approve permissions by department, site, or individual.
Explore →Audit Trail
Immutable log of every view, edit, approval, and download. Full traceability for auditors and regulators.
Explore →See Every Screen Before You Sign Up
Explore the five key areas of Q-Hub Document Control. Click a tab or let it auto-advance.
Your Single Source of Truth
See every document, its status, owner, and review date at a glance. Smart filters let you find any document in seconds.
Visual Approval Tracking
Watch documents flow through your approval chain in real time. Every stage is tracked with timestamps and automatic escalation.
Pre-Built & Custom Templates
Start from 200+ document templates mapped to ISO, BRC, FDA, and more. Or create your own with branded headers and smart fields.
Complete Change History
Every version preserved permanently. Compare any two versions side by side and restore previous versions instantly.
Controlled Distribution
Distribute approved documents automatically. Track read receipts, chase outstanding acknowledgements, and prove compliance.
The Complete Document Lifecycle
From creation to retirement — click each stage to learn more.
Create or Upload Documents
Start from a template, upload Word/PDF files, or create documents in Q-Hub's built-in editor. Auto-assign document numbers, set metadata, and define the approval workflow before submitting.
Collaborative Review
Reviewers receive automatic notifications with a direct link. Add inline comments, suggest changes, and track every piece of feedback. Parallel reviews let multiple reviewers work simultaneously.
Approve with Digital Signatures
Approvers sign electronically with full 21 CFR Part 11 compliance. Multi-level approval chains ensure the right people authorise every document. Rejected documents return with comments.
Controlled Distribution
Approved documents are automatically distributed to the defined recipient list. Track read receipts, send reminders, and ensure obsolete versions are withdrawn from circulation.
Review, Revise & Retire
Automated review reminders ensure documents stay current. When revisions are needed, Q-Hub creates a new draft while keeping the current version live. Retired documents are archived permanently.
Design Approval Chains That Match Your Process
Build multi-stage approval workflows with sequential, parallel, or conditional routing. Set escalation rules, delegate authority during absences, and track every decision.
- Sequential and parallel approval chains
- Automatic escalation for overdue reviews
- Holiday delegation and deputy assignment
Find Any Document in Seconds
Full-text search across all documents, metadata, and tags. Filter by type, status, department, standard, or date range. Bookmark frequently accessed documents.
- Full-text search within document content
- Smart filters by status, type, and owner
- Saved views and document bookmarks
Works With Your Existing Tools
Q-Hub integrates with Office 365, SharePoint, Google Workspace, and more. Edit documents in your preferred tools — Q-Hub handles version control.
Calculate Your Document Control Savings
Enter your current document workload to see how much Q-Hub could save.
Your Current Workflow
Your ROI Results
Your Documents Are Safe With Us
Hover to learn about each certification and commitment.
Stop Managing Documents in Shared Drives
Go Live in 4 Weeks
A structured rollout with dedicated support at every stage.
Setup & Configuration
- Dedicated implementation manager assigned
- Document hierarchy, categories, and numbering configured
- Approval workflows and permission groups set up
- SSO, SharePoint, and Office 365 integrations connected
Document Migration
- Existing documents imported with metadata preserved
- Version history migrated from legacy systems
- Document linking and cross-references maintained
- Data validation and integrity checks completed
Training & Enablement
- Admin training: configuration, templates, and workflows
- Author training: document creation and submission
- Approver training: review, sign, and distribute
- Self-service knowledge base and video tutorials provided
Go Live & Ongoing Support
- Supervised first document workflow with your team
- 30-day hypercare period with priority support
- Quarterly business reviews to optimise your setup
- Ongoing UK-based support via chat, email, and phone
What Our Customers Achieved
Watch the 2-Minute Demo
See how Q-Hub simplifies your entire document lifecycle from creation to controlled distribution.
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Award-Winning Document Management
G2 Leader 2026
Document Management
Capterra Top Rated
Quality Management
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Front Runners
ISO 27001
Certified
GetApp Category Leader
Document Control
Digital Leaders Award
Innovation in Compliance
Document Management Questions
Q-Hub supports all common file types including Word, Excel, PowerPoint, PDF, images, and CAD files. Documents can be edited in-browser or checked out to your desktop application.
Yes. Our migration tool imports documents with metadata, version history, and folder structures preserved. We support migration from SharePoint, Google Drive, shared network drives, and other DMS platforms.
Yes. Q-Hub's electronic signatures comply with the UK Electronic Communications Act 2000, EU eIDAS regulation, and FDA 21 CFR Part 11. Each signature includes a timestamp and tamper-evident seal.
You design approval chains with sequential, parallel, or conditional routing. When a document is submitted, reviewers are notified automatically. Overdue reviews escalate to managers. Every decision is logged.
Yes. Q-Hub fully satisfies ISO 9001 clause 7.5 (Documented Information), ISO 14001, and ISO 45001 document control requirements including version control, approval workflows, and retention management.
Plans start from £99/month. All plans include a 14-day free trial with full access. See pricing →
Deepen Your Document Control Expertise
Free guides, templates, and webinars to help you master document management.
The Complete Guide to ISO Document Control
Everything you need to know about meeting ISO 9001 clause 7.5 requirements.
Read the guide Template · FreeDocument Naming Convention Template
A ready-to-use naming framework for SOPs, policies, work instructions, and forms.
Download template Webinar · 40 minGoing Paperless: A Practical Roadmap
Learn how to transition from paper-based document control to a fully digital system.
Watch webinarSee Q-Hub Document Control in Action
Book a personalised demo and see Q-Hub in action. No commitment required.