Know who is on site. Every visitor. Every contractor. Every moment.
Paper sign-in books, no induction records, no fire list. Q-Hub replaces all of it with digital visitor registration, contractor pre-qualification, automatic inductions, and a live fire list you can access from your phone.
What facilities teams achieve with Q-Hub
Six tools that know who is on site at all times
Visitor registration, contractor induction, badge printing, emergency mustering, access control, and site compliance.
Visitor Registration
Pre-register visitors with host notification. On arrival: photo capture, badge printing, NDA acceptance, and site rules acknowledgement. Professional first impression.
Learn moreContractor Induction
Digital inductions with competency verification, RAMS upload, and comprehension tests. No contractor passes gate without completing requirements.
Learn moreFire List
Real-time site register showing exactly who is on site right now. One-click muster reports. Account for every person in an evacuation in seconds.
Learn moreBadge Printing
Automatic badge printing on check-in with photo, host name, and access zones. Visitors identified at a glance. Badges expire at check-out.
Learn morePre-Qualification
Contractors submit qualifications, insurance, and competency evidence before arrival. Auto-verified against your requirements. No gate delays.
Learn moreSite Access Control
Zone-based access restrictions linked to induction and competency status. Contractors only enter areas they're qualified for. Time-windowed delivery access.
Learn moreFrom clipboard sign-ins to instant compliance
Stop guessing who is on site in an emergency. Know every visitor and every contractor on site — in real time.
Watch a contractor go from gate to site-ready in 90 seconds
See: pre-registration, digital induction, competency verification, access control, and the live site register.
What does a non-compliant site visit cost?
One contractor incident without proper induction can mean prosecution. Calculate your current risk.
Based on 60% time reduction. Actual savings depend on current processes.
Q-Hub vs paper sign-in books
See why facilities teams switch from clipboards to Q-Hub.
| Feature | Spreadsheets | Paper-Based | Q-Hub |
|---|---|---|---|
| Digital workflows | Manual | ✗ | ✓ |
| Real-time visibility | ✗ | ✗ | ✓ |
| Mobile access | Limited | ✗ | ✓ |
| Automated alerts & escalation | ✗ | ✗ | ✓ |
| Complete audit trail | ✗ | ✗ | ✓ |
| Role-based access control | Basic | ✗ | ✓ |
| Custom dashboards & reports | Manual | ✗ | ✓ |
| Multi-site & multi-standard | ✗ | ✗ | ✓ |
| Third-party integrations | ✗ | ✗ | ✓ |
| UK support & data hosting | ✗ | ✗ | ✓ |
Trusted by compliance teams worldwide
“Qhub provides a visible, intuitive way to manage data and workflows, revolutionising our approach to operations”
Fowlers of Bristol (Engineers) Ltd
Operations director
“Qhub helps us to... proactively use our QMS... and increase efficiency”
Anglia Cathodic Protection Services
Business manager
“Really made a difference with providing compliance during audits – both regulatory, customer, and internal.”
Auxitrol Weston
Quality manager
“QHub has supported us in achieving a higher compliance rate.”
BMC Analysis
Technical Manager/ Quality Manage
“We can't believe how fast we were able to get it up and running.”
Cawood Group
“Managing NCRs are now so much easier”
Enviromesh
Quality manager
“Where was this 2 years ago... we're blown away”
Jaltek
Compliance manager for Jaltek
“Qhub has improved our safety management system no end, making it very efficient”
Rocal Endurance Doors
Compliance manager
“We use it for as much as possible.”
Scottish Leather Group
Compliance manager
Guest management questions
Yes. Send pre-registration links by email. Visitors complete site rules, NDA acceptance, and health declarations before they arrive. On-site check-in takes seconds.
Digital inductions with video, slides, and comprehension tests. Verify competencies, CSCS cards, insurance, and RAMS before site access is granted. Records stored permanently.
The fire list shows exactly who is on site right now. One-click muster reports account for every visitor, contractor, and employee. Evacuation marshals see live headcounts on their phones.
Yes. Zone-based access linked to induction completion and competency status. Contractors only enter areas they are qualified and authorised for.
Yes. Automatic badge printing on check-in with photo, host name, company, and authorised zones. Badges can include QR codes for access verification. Customisable templates.
Yes. Quick check-in for deliveries with time-windowed access. Full check-in for visitors meeting staff. Different flows for different visitor types.
Your Data Is Safe With Us
Hover to learn about each certification and commitment.
Connects with the tools you already use
Q-Hub connects to your existing tools via REST API, webhooks and SSO, with bespoke connectors on request. More integrations coming soon.
Digitise your first site sign-in this week
Book a personalised demo. See exactly how Q-Hub handles visitor management, contractor induction, and emergency mustering for your team.
How teams use Q-Hub for visitor management
From visitor sign-in and contractor induction to contractor and site management, emergency muster, deliveries, and access zones.
Construction Sites
Contractor induction with CSCS verification, site-specific safety briefings, RAMS review, and contractor management across multiple sites.
Manufacturing
Visitor sign-in, contractor management, delivery driver access, and emergency mustering across factory buildings and warehouses.
Corporate Offices
Professional visitor experience with pre-registration, host notification, NDA acceptance, badge printing, and meeting room directions.
Multi-Site Operations
Centralised visitor policies with site-specific inductions, cross-site contractor passport, and group-level compliance reporting.