Track every asset. Never miss a calibration.
From handheld instruments to production-line equipment, Q-Hub gives you real-time visibility over every asset in your organisation. Schedule calibrations, track maintenance history, and prove compliance at the click of a button.
Trusted by asset-intensive businesses across 40+ countries
Up and running in four steps
Import Your Assets
Upload your asset register via CSV or enter assets manually. Include serial numbers, locations, and calibration intervals.
Set Schedules
Define calibration and maintenance frequencies for each asset. Q-Hub calculates due dates and builds your compliance calendar.
Automate Reminders
Assign owners and let Q-Hub handle notifications. The right person gets alerted at the right time, every time.
Prove Compliance
Generate audit-ready reports showing calibration status, maintenance history, and compliance rates across your fleet.
Calibration schedules that run themselves
Define calibration intervals based on manufacturer guidance, risk assessment, or regulatory requirements. Q-Hub tracks every instrument and sends automated reminders to the right people before due dates.
- Set per-asset calibration frequencies
- Automated email reminders 30, 14, and 7 days before due date
- Upload calibration certificates and link to specific assets
- Flag overdue assets and restrict their use in workflows
Trusted by compliance teams worldwide
“Qhub provides a visible, intuitive way to manage data and workflows, revolutionising our approach to operations”
Fowlers of Bristol (Engineers) Ltd
Operations director
“Qhub helps us to... proactively use our QMS... and increase efficiency”
Anglia Cathodic Protection Services
Business manager
“Really made a difference with providing compliance during audits – both regulatory, customer, and internal.”
Auxitrol Weston
Quality manager
“QHub has supported us in achieving a higher compliance rate.”
BMC Analysis
Technical Manager/ Quality Manage
“We can't believe how fast we were able to get it up and running.”
Cawood Group
“Managing NCRs are now so much easier”
Enviromesh
Quality manager
“Where was this 2 years ago... we're blown away”
Jaltek
Compliance manager for Jaltek
“Qhub has improved our safety management system no end, making it very efficient”
Rocal Endurance Doors
Compliance manager
“We use it for as much as possible.”
Scottish Leather Group
Compliance manager
Used across regulated industries
How Q-Hub compares to other QHSE software
Feature-by-feature comparison with leading quality, safety, and compliance platforms.
| Feature | EcoOnline | SafetyCulture | Qualio | Intelex | Ideagen | Q-Hub |
|---|---|---|---|---|---|---|
| Integrated QHSE platform | Limited | ✗ | ✗ | Limited | Limited | ✓ |
| Document control with e-signatures | ✗ | ✗ | ✓ | Limited | ✓ | ✓ |
| Audit & inspection management | Limited | ✓ | Limited | ✓ | ✓ | ✓ |
| CAPA & NCR workflows | Limited | ✗ | ✓ | ✓ | ✓ | ✓ |
| Incident reporting & RIDDOR | ✓ | ✓ | ✗ | ✓ | Limited | ✓ |
| Risk assessment builder | ✓ | Limited | ✗ | ✓ | Limited | ✓ |
| Training & competence tracking | Limited | ✗ | ✗ | Limited | ✗ | ✓ |
| Permit to work | ✗ | ✗ | ✗ | Limited | ✗ | ✓ |
| Custom form builder | Limited | ✓ | Limited | ✓ | ✓ | ✓ |
| Supplier management | ✗ | ✗ | Limited | Limited | Limited | ✓ |
| Mobile offline inspections | ✓ | ✓ | ✗ | Limited | Limited | ✓ |
| Management review module | ✗ | ✗ | ✗ | Limited | Limited | ✓ |
| ROI calculator | ✗ | ✗ | ✗ | ✗ | ✗ | ✓ |
| UK data hosting | Limited | ✗ | ✗ | ✗ | Limited | ✓ |
| UK-based support team | Limited | ✗ | ✗ | ✗ | ✓ | ✓ |
| Transparent pricing (no hidden fees) | ✗ | ✗ | ✗ | ✗ | ✗ | ✓ |
| Free 14-day trial | ✗ | ✓ | ✓ | ✗ | ✗ | ✓ |
| Live in under 4 weeks | ✗ | ✗ | ✗ | ✗ | ✗ | ✓ |
Your Data Is Safe With Us
Hover to learn about each certification and commitment.
Connects with the tools you already use
Q-Hub integrates with your existing ecosystem via REST API, webhooks, and pre-built connectors. Edit documents in your preferred tools — Q-Hub handles the rest.
Asset monitoring questions
Yes. Q-Hub accepts CSV imports so you can upload your entire asset register in minutes. We also provide a template spreadsheet to ensure your data maps correctly to Q-Hub fields.
Absolutely. You can define calibration intervals, attach certificates from accredited labs, and generate compliance reports that satisfy ISO 17025 audit requirements. Many of our customers in testing and calibration laboratories use Q-Hub for this purpose.
Yes. Q-Hub supports multi-site asset tracking with location-based filtering. You can assign assets to specific sites, departments, or areas and track movements between locations.
Overdue assets are automatically flagged in the dashboard and can be restricted from use in quality workflows. The asset owner and their manager receive escalation notifications until the calibration is completed.
No. Q-Hub scales with your organisation. Whether you have 50 assets or 50,000, the platform handles it without performance degradation. Pricing is based on user count, not asset volume.
Book a personalised demo
See how Q-Hub fits your team. Our specialists will walk you through the platform, answer your questions, and show you exactly how it works for your industry.
Everything you need to manage assets confidently
Automated Calibration Scheduling
Set calibration intervals per asset. Q-Hub sends reminders before due dates and flags overdue instruments automatically.
Real-Time Asset Dashboard
See every asset's status, location, and next service date in a single view. Filter by site, department, or compliance status.
Full Maintenance History
Every service, repair, and calibration is logged with timestamps and user attribution. Build an unbreakable audit trail.
Proactive Alerts
Receive email and in-app notifications for upcoming calibrations, expired certificates, and overdue maintenance tasks.
QR Code Asset Labels
Generate and print QR labels for any asset. Staff scan to view status, log issues, or start maintenance workflows instantly.
Compliance Reporting
Export audit-ready reports for ISO 9001, ISO 17025, and sector-specific standards. One-click evidence packs for external auditors.
Maintenance history you can actually trust
Every repair, service, and inspection is recorded against the asset with full user attribution. When an auditor asks "show me the maintenance history for this piece of equipment", you can answer in seconds.
- Log planned and unplanned maintenance events
- Attach photos, notes, and cost data to each record
- Track total cost of ownership per asset over time
- Automatic revision history with user timestamps
